Add New Inventory

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The Add New Inventory screen is used to add new product to the inventory.

Add New Inventory screen

Screen Access

Display the Manage Inventory screen > Click the Add button.

Interface Initialization

Upon initial display of the screen, the following occurs:

The title bar text is set to "Add New Inventory".

The Manage Inventory Quantity check box is enabled and checked.

All other data controls are enabled and blank.

The Browse button is visible and enabled as the default.

The OK button is visible and enabled as the default.

The Cancel button is visible and enabled as the default.

Screen Elements

Unless otherwise stated below, all controls on the Add New Inventory screen are visible and enabled when:

The screen is active.

If one or more special conditions exist that affect a control on the Add New Inventory screen, the condition(s) are documented for that specific control below.

Product drop-down list box

Select the product to add to the inventory in the Product drop-down list box.

The drop-down list box displays all product descriptions concatenated from the MANUFACTURER, MANUFACTURERBRAND, and MANUFACTURERBRANDTYPE tables plus the descriptions for SUBCLASSUSE and SUBCLASSTYPE from the Reference Dictionary for 'INVPDCTSUBCLASSUSE' and 'INVPDCTSUBCLASSTYP' for each product in the product table. The list will appear in alphabetic order. No entry will be initially selected.

Browse button

Click the Browse button (pictured below) to add the product to the drop-down list box.

The Product screen displays in Add mode when the button is clicked.

Upon returning to the screen, the product drop-down list box is refreshed and the newly added product is selected.

Manage Inventory Quantity check box and group box

Select the Manage Inventory Quantity check box to indicate that inventory quantities need to be managed.

This control enables or disables the reorder point and inventory capacity entry fields. Both the reorder point and the inventory capacity will be disabled and cleared when the Manage Inventory Quantity check box is unchecked. The reorder point and the inventory capacity masked edit boxes will be enabled when the Manage Inventory Quantity check box is checked. The check box will initially appear as checked.

This group box includes controls that allow the management of inventory quantities. The title text of the group box is set to "Manage Inventory Quantity". The following controls are included in the group box:

Reorder Point masked edit box

Enter the inventory level at which more product should be ordered to replenish the inventory.

The control is enabled when:

The Manage Inventory Quantity check box is checked.

The control will accept entry of nine (9) numeric characters. An entry is required in this control if the Manage Inventory Quantity check box is checked.

Inventory Capacity masked edit box

Enter the maximum number of items that can be stored in the inventory for this product.

The control is enabled when:

The Manage Inventory Quantity check box is checked.

The control will accept entry of nine (9) numeric characters. The mask on the masked edit box is "###,###,###". An entry is required in this control if the Manage Inventory Quantity check box is checked.

Quantity masked edit box

Enter the number of items in the inventory for this product in the Quantity masked edit box.

The control will accept entry of nine (9) numeric characters. The mask on the masked edit box is "###,###,###". An entry is required in this control.

Is a Trackable Asset check box

Select the Is a Trackable Asset check box to indicate the product is tracked by individual item.

For example, some breastpump products are tracked by ID for each individual unit.

If the Is a Trackable Asset check box is checked, the system displays the Inventory Item screen. If the Is a Trackable Asset check box is unchecked, the system saves the information and refreshes the data grid on the Manage Inventory screen.

OK button

Click the OK button to process the screen.

It is the default button for the screen, unless otherwise noted.

It does not have a mnemonic. Its keyboard shortcut is the Enter key.

If the product is marked as trackable and the screen is in Add mode, the Add New Inventory screen displays when the button is clicked.

Cancel button

Click the Cancel button to close the screen without processing or saving data.

It does not have a mnemonic. Its keyboard shortcut is the Esc (escape) key.

The Manage Inventory screen displays when the button is clicked.

Processing

If data can be validated and saved on the screen, the following processes occur when the screen is processed:

A process to check for required controls as identified in the Data Map below is performed.
A process to check for valid entries as identified individually for each applicable control in Screen Elements above is performed.
A process to check for edits and cross edits as identified for each applicable control in Screen Elements above is performed.
If any checks or processes fail, a standard error message displays.

If no data can be validated and saved on the screen:

No cross edits are performed.
All values are considered legitimate.
No data is written to the database.

Data Map

The Data Map defines the values saved for all controls on the screen. If available, any additional notes or comments are displayed in the Notes column.

Control Label	Required	Table	Column	Notes
Product	X	Inventory	ProductID	·
Manage Inventory Quantity	·	Inventory	ManageInventoryQty	·
Reorder Point	X	Inventory	ReorderPoint	·
Inventory Capacity	X	Inventory	Inventory Capacity	·
Quantity	X	Inventory	QuantityInStock	Non-trackable products only
Is a Trackable Asset	·	Inventory	IsTracked	·

Software Version: 2.40.00