Immunizations

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The Immunizations screen is used to access a client's immunization information. You can add immunization records to the Participant Folder, delete immunization records, or edit any immunization records entered by the WIC program. The Immunizations tab also allows you to print a Vaccine Coverage Report. Depending on your permission level and the client's current Certification status, you may not be able to update the information displayed on this screen.

When this screen initially displays in the Participant Folder, the system verifies if a certification attempt is currently in progress. If at least one certification is started and not completed, all controls on the tab are locked with the exception of data grids, tree lists, and list boxes (for viewing records), and any other controls that may have special conditions documented below under Screen Elements. Modifying information on or from the tab is not allowed until the certification attempt is complete.

This applies if a record exists for the selected STATEWICID in the CERTCONTACT table and the CERTCONTACT.CERTENDDATE and CERTCONTACT.CERTINELIGIBLEDATE are not valued.

Immunizations screen (Participant Folder)

Immunizations screen (Certification Guided Script and/or Mid-certification Assessment)

Screen Access

Screen Access

During a Certification attempt:

During a Mid-certification Assessment attempt:

Interface Initialization

Upon initial display of the screen, the following occurs:

  • The Immunizations data grid is visible, enabled, and the Series column displays all values currently defined in the SERIESID column of the IMMUNIZATIONSERIES database table. The remaining columns in the data grid are filled with all immunization records in the IMMUNIZATIONDOSE table for the selected STATEWICID and for each immunization and dose if records exist. If no immunization or dose records exist for the current participant, the Dose columns are blank.

  • The Add Appointment button is visible and enabled.

  • The Print button is visible and enabled as the default.

  • The Add button is visible and enabled.

  • The Edit button is visible and disabled.

  • The Delete button is visible and disabled.

In the Certification Guided Script or Mid-certification Assessment:

  • The title bar text is set to "Immunizations".

  • The Immunization Status drop-down list box is enabled and blank.

  • The Close button is visible and enabled as the default.

In the Participant Folder:

  • The title bar text is set to "MEMBER.FIRSTNAME MEMBER.MIDDLEINITIAL MEMBER.LASTNAME - {descriptive value of age} - WIC ID: MEMBER.STATEWICID Household ID: MEMBER.HOUSEHOLDID", where {descriptive value of age} equals:

  • For infants, display "XX" Months "XX" Days, calculated from the Date of Birth.

  • For children, display "XX" Year(s) "XX" Months "XX" Days calculated from the Date of Birth.

  • For pregnant women, display "XX" weeks gestation calculated from the LMP start date.

  • For pregnant women without an LMP date, display "XX" Year(s) calculated from the Date of Birth.

  • For breastfeeding and non-breastfeeding women, display "XX" Years calculated from the Date of Birth.

  • The tab title is set to "Immunization".

  • The Immunization Status drop-down list box is enabled and displays the previously saved value.

  • The first row in the data grid is initially selected as the default.

  • The current system date and time is displayed in the status bar at the bottom right of the screen.

Screen Elements

Unless otherwise stated below, all controls on the Immunizations screen are visible and enabled when:

Unless otherwise stated below, all controls on the Immunizations screen are visible and disabled when:

If one or more special conditions exist that affect a control on the Immunizations screen, the condition(s) are documented for that specific control below.

Immunization Status drop-down list box

  Select the client's immunization status in the Immunization Status drop-down list box.

The drop-down list box displays all Reference Dictionary descriptions contained in the Reference Dictionary table where the Reference Dictionary.CATEGORY = 'IMMSTATUS'. If the screen is displayed in the Participant Folder, it displays the previously saved CHILD.IMMUNIZATIONSTATUS. If the screen is displayed in the Certification Guided Script, it will be initially blank.

Upon successful completion of the edits, if a change is made to the IMMUNIZATIONSTATUS field, the system will save the value to the CHILD.IMMUNIZATIONSTATUS.

Immunizations data grid

  View the information in the Immunizations data grid.

This data grid displays all immunizations recorded for the client. Click an immunization record in this data grid to perform additional functions.

The data grid is enabled when the screen is active. There will also be an asterisk "*" in the cell if the immunization was done on-site. Columns will be added for each dose given in a series.

When a cell is selected in the data grid and the user has the authority to edit the cell, the Edit button will become enabled and in the left hand screen of the status bar the following text is displayed: "You may edit this immunization information."

The data grid consists of the following control(s):

Series column

This column displays the vaccine series for each record displayed within the data grid.

The title of the column is set to "Series". The information displayed within the column is read-only.

Dose 1 column

This column displays the date and vaccine ID for each record displayed within the data grid.

The title of the column is set to "Dose 1". The information displayed within the column is read-only.

Dose 2 column

This column displays the date and vaccine ID for each record displayed within the data grid.

The title of the column is set to "Dose 2". The information displayed within the column is read-only.

Dose 3 column

This column displays the date and vaccine ID for each record displayed within the data grid.

The title of the column is set to "Dose 3". The information displayed within the column is read-only.

Dose 4 column

This column displays the date and vaccine ID for each record displayed within the data grid.

The title of the column is set to "Dose 4". The information displayed within the column is read-only.

Dose 5 column

This column displays the date and vaccine ID for each record displayed within the data grid.

The title of the column is set to "Dose 5". The information displayed within the column is read-only.

Dose 6 column

This column displays the date and vaccine ID for each record displayed within the data grid.

The title of the column is set to "Dose 6". The information displayed within the column is read-only.

Dose 7 column

This column displays the date and vaccine ID for each record displayed within the data grid.

The title of the column is set to "Dose 7". The information displayed within the column is read-only.

Add Appointment button

  Click the Add Appointment button to schedule an appointment for the client.

It has a mnemonic of "N".

Upon selection of the Add Appointment button, the system will check the permissions of the currently logged-on user. If the user does not have the appropriate permissions, the system displays the E0006 standard error message.

The Select Appointment to Schedule screen displays when clicked if the user has the appropriate permissions (Appointments.Add or FullControl).

Print button

  Click the Print button to generate a Vaccine Coverage Report (Output) for the client.

This button may not be available if not applicable to your state.

It has a mnemonic of "R".

A Vaccine Coverage Report (Output) is generated when the Print button is clicked. For more information, see Vaccine Coverage Report (Output).

Add button

  Click the Add button to add a record to the data grid.

It has a mnemonic of "A".

It is the default button for the screen.

When the button is clicked, a check is performed to determine whether the logged-on user has the appropriate permissions to view the screen. When the user does not have the appropriate permissions, a standard error message (E0006) displays.

The Add Immunization(s) screen displays in Add mode when the button is clicked.

Edit button

  Click the Edit button to edit the record currently selected in the data grid.

The control is enabled when:

It has a mnemonic of "E".

When the button is clicked, a check is performed to determine whether the logged-on user has the appropriate permissions to view the screen. When the user does not have the appropriate permissions, a standard error message (E0006) displays.

The Edit Immunization screen displays in Edit mode when the button is clicked.

Delete button

  Click the Delete button to delete the record currently selected in the data grid.

The control is enabled when:

It has a mnemonic of "D".

When the button is clicked, a check is performed to determine whether the logged-on user has the appropriate permissions to view the screen. When the user does not have the appropriate permissions, a standard error message (E0006) displays.

When the button is clicked, a standard confirmation message (C0004) displays. The options of Yes and No are available. When Yes is clicked, the system deletes the record from the database. The contents on the Immunizations screen are refreshed. When No is clicked, the system returns to the Immunizations screen (the current screen) without deleting the selected record.

Close button

  Click the Close button to close the screen.

The control is visible and enabled when:

It does not have a mnemonic. Its keyboard shortcut is the Esc (escape) key.

The Certification Guided Script screen displays when the button is clicked.

The system will set the GSControl.ImmunizationEntered value to "Y".

The Certification Guided Script screen is updated to display a Check Mark icon next to the Immunizations link.

Processing

If data can be validated and saved on the screen, the following processes occur when the screen is processed:

If no data can be validated and saved on the screen:

Data Map

The Data Map defines the values saved for all controls on the screen. If available, any additional notes or comments are displayed in the Notes column.

Control Label

Required

Table

Column

Notes

ImmunizationStatus

·

Child

ImmunizationStatus

·

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Software Version: 2.40.00

Clinic