Define Group Education Classes

The Define Group Education Classes screen is used to define a clinic's group education classes.

Business days, business hours, and resource schedules must be defined before the group education classes can be defined.

NOTE: The selections made on the Build Clinic Calendar screen determine the clinic for which group education classes are being defined.

Define Group Education Classes screen

Screen Access

Display the Build Clinic Calendar screen > Select a clinic > On the Calendar menu, select Define Group Education Classes.
Display the Build Clinic Calendar screen > Select a clinic > Click the Define Group Education Classes toolbar button (pictured below).

Define Group Education Classes

Interface Initialization

Upon initial display of the screen, the following occurs:

The title bar text is set to "Define Group Education Classes".

The Clinic text and value label will display the clinic ID and name of the clinic.

The Previously Scheduled Classes for Selected Resource data grid displays the classes previously defined for the resource selected in the Resource drop-down list box.

The Resource drop-down list box is enabled and defaults to the first option available.

The Time masked edit box is enabled and blank.
The Duration spin control is enabled and defaults to "0".
The Seats masked edit box is enabled and blank.
The Topic drop-down list box is enabled and blank.
The Language drop-down list box is enabled and defaults to English.

The Clinic is Open group box controls are enabled and blank.
The On Days group box controls are enabled and blank.

The Mark All buttons are visible and enabled.
The Clear All buttons are visible and enabled.

The Apply from calendar control and To calendar control are enabled and blank.

The OK button is visible and enabled as the default.

The Cancel button is visible and enabled as the default.

The Apply button is visible and enabled as the default.

Screen Elements

Unless otherwise stated below, all controls on the Define Group Education Classes screen are visible and enabled when:

The screen is active.

If one or more special conditions exist that affect a control on the Define Group Education Classes screen, the condition(s) are documented for that specific control below.

Clinic text and value label

View the name of the clinic selected on the Build Clinic Calendar screen in the Clinic text and value label.

The value label will be filled with the clinic ID and name of the clinic.

Previously Scheduled Classes for Selected Resource data grid

View the information in the Previously Scheduled Classes for Selected Resource data grid.

This data grid displays classes previously scheduled for the clinic and for the resource currently selected in the Resource drop-down list box. The information displayed in the data grid refreshes as classes are defined using the Apply button.

The entries in the data grid will display in the order by class date. The data on the data grid is read-only.

The data grid consists of the following control(s):

Class Date column

This column displays the date of the class for each record displayed within the data grid.

The title of the column is set to "Class Date". The information displayed within the column is read-only.

Time column

This column displays the time of the record for each record displayed within the data grid.

The title of the column is set to "Time". The information displayed within the column is read-only.

Topic column

This column displays the topic of the class for each record displayed within the data grid.

The title of the column is set to "Topic". The information displayed within the column is read-only.

Seats column

This column displays the number of seats available for each record displayed within the data grid.

The title of the column is set to "Seats". The information displayed within the column is read-only.

Duration column

This column displays the duration of the class or appointment for each record displayed within the data grid.

The title of the column is set to "Duration". The information displayed within the column is read-only.

Language column

This column displays the language spoken for each record displayed within the data grid.

The title of the column is set to "Language". The information displayed within the column is read-only.

Class Information group box

Complete the information in the Class Information group box.

This group box includes controls that allow you to define the resource, time, duration, number of seats, topic, and language for the group education classes. The title text of the group box is set to "Class information". The following controls are included in the group box:

Resource drop-down list box

Select a resource in this drop-down list box to filter the records displayed in the data grid by the selected resource. The drop-down list box filled with all local agency resources that have resource schedules defined for the clinic. The default selection is the first option displayed. Resources can only be selected in this drop-down list box. Resource updates or additions must be completed on the Define Resources screen.

Time masked edit box

Enter the time at which the class will start in this masked edit box. The masked edit box only accepts entry of numeric characters and "AM" or "PM". The mask on the masked edit box is "##:## AA" to accept a four digit time and "AM" or "PM". It will initially be blank.

Duration spin control

Enter or select the number of minutes the class will last in this spin control. Selection of the increment or decrement buttons of the spin control increases or decreases the value by 5 minutes. The minimum value for this control is five (5), and the maximum value is one hundred and twenty (120). The value of the spin control will initially be zero (0).

Seats masked edit box

Enter the total number of seats available in the class in this masked edit box. The masked edit box only accepts entry of numeric characters. The mask for the masked edit box is "##". It will initially be blank.

The Seats masked edit box must contain a non-zero value. If zero is entered, the system displays the E0036 standard error message.

Topic drop-down list box

Select the topic that will be covered in the class in this drop-down list box. The drop-down list box is filled with all group education class topics from the CLASSTYPE table of the database. The drop-down list box is initially blank.

Language drop-down list box

Select the language in which the class will be presented in this drop-down list box. The drop-down list box defaults to English.

Clinic is Open group box

Complete the information in the Clinic is Open group box.

This group box includes controls that allow you to indicate the weeks of the month for which to perform the process. The title text of the group box is set to "Clinic is Open". The following controls are included in the group box:

Mark All button

Click this button to check all of the check boxes in the Clinic is Open group box.

Clear All button

Click this button to uncheck all of the check boxes in the Clinic is Open group box.

Week 1 check box

Check this check box to include the first week of the month in the process. Week 1 constitutes calendar days 1-7. The check box is initially unchecked.

Week 2 check box

Check this check box to include the second week of the month in the process. Week 2 constitutes calendar days 8-14. The check box is initially unchecked.

Week 3 check box

Check this check box to include the third week of the month in the process. Week 3 constitutes calendar days 15-21. The check box is initially unchecked.

Week 4 check box

Check this check box to include the fourth week of the month in the process. Week 4 constitutes calendar days 22-28. The check box is initially unchecked.

Week 5 check box

Check this check box to include the fifth week of the month in the process. Week 5 constitutes calendar days 29-31. The check box is initially unchecked.

On Days group box

Complete the information in the On Days group box.

This group box includes controls that allow you to indicate the days on which to perform the process. The title text of the group box is set to "On Days". The following controls are included in the group box:

Mark All button

Click this button to check all of the check boxes in the On Days group box.

Clear All button

Click this button to uncheck all of the check boxes in the On Days group box.

Monday check box

Check this check box to include Mondays in the process. The check box is initially unchecked.

For example, if the Week 1 check box and Monday check boxes are selected, then the process is applied to the first Monday of each month that falls within the specified date range.

Tuesday check box

Check this check box to include Tuesdays in the process. The check box is initially unchecked.

For example, if the Week 1 check box and Tuesday check boxes are selected, then the process is applied to the first Tuesday of each month that falls within the specified date range.

Wednesday check box

Check this check box to include Wednesdays in the process. The check box is initially unchecked.

For example, if the Week 1 check box and Wednesday check boxes are selected, then the process is applied to the first Wednesday of each month that falls within the specified date range.

Thursday check box

Check this check box to include Thursdays in the process. The check box is initially unchecked.

For example, if the Week 1 check box and Thursday check boxes are selected, then the process is applied to the first Thursday of each month that falls within the specified date range.

Friday check box

Check this check box to include Fridays in the process.

For example, if the Week 1 check box and Friday check boxes are selected, then the process is applied to the first Friday of each month that falls within the specified date range.

Saturday check box

Check this check box to include Saturdays in the process. The check box is initially unchecked.

For example, if the Week 1 check box is selected and the Saturday check box is selected, then the process is applied to the first Saturday of each month that falls within the specified date range.

Apply from calendar control

Select or enter the date on which the start date range begins for the process in the Apply from calendar control.

The date selected or entered must be equal to or greater than the current system date. If it is not, the system displays the E0010 a standard error message.

To calendar control

Select or enter the date on which the end date range ends for the process in the To calendar control.

The date selected or entered cannot be greater than one year from the current system date. If it is, the system displays the E0021 standard error message.

The date selected or entered cannot be less than the date entered in the Apply from calendar control. If it is, the system displays the E0022 standard error message.

Apply button

Click the Apply button to process the screen and/or save the data captured on the screen if applicable.

The screen is not closed when clicked. This allows you to perform additional processes on the screen quickly and easily.

It has a mnemonic of "A".

The Event Log - Define Group Education Classes screen displays when the button is clicked. Once closed, the Define Group Education Classes screen is displayed.

OK button

Click the OK button to process the screen.

It is the default button for the screen, unless otherwise noted.

It does not have a mnemonic. Its keyboard shortcut is the Enter key.

Previous records that were saved using the Apply button are already stored in the database and therefore are not affected when this button is clicked.

Upon successful completion of the edits the system will save the data.

The Event Log - Define Group Education Classes screen displays when the button is clicked. Once closed, the Build Clinic Calendar screen is displayed.

Cancel button

Click the Cancel button to close the screen without processing or saving data.

It does not have a mnemonic. Its keyboard shortcut is the Esc (escape) key.

Previous records that were saved using the Apply button are already stored in the database and therefore are not affected when this button is clicked.

The Build Clinic Calendar screen displays when the button is clicked.

Processing

If data can be validated and saved on the screen, the following processes occur when the screen is processed:

A process to check for required controls as identified in the Data Map below is performed.
A process to check for valid entries as identified individually for each applicable control in Screen Elements above is performed.
A process to check for edits and cross edits as identified for each applicable control in Screen Elements above is performed.
If any checks or processes fail, a standard error message displays.

If no data can be validated and saved on the screen:

No cross edits are performed.
All values are considered legitimate.
No data is written to the database.

Data Map

The Data Map defines the values saved for all controls on the screen. If available, any additional notes or comments are displayed in the Notes column.

Control Label	Required	Table	Column	Notes
Resource	·	ClassSchedule	ResourceID	·
Time	X	ClassSchedule	ClassTime	·
Duration	X	ClassSchedule	Duration	·
Seats	X	ClassSchedule	SeatsAvailable	·
Topic	X	ClassSchedule	ClassTypeID	·
Language	·	ClassSchedule	Language	·
Clinic is Open	X	·	·	·
On Days	X	·	·	·
Apply from	X	·	·	·
To	X	·	·	·

Software Version: 2.40.00