Default Printers

The Default Printers screen captures the printer configuration for the WIC system.

The system recognizes 3 types of documents; checks, reports, and [all other] documents. The system is capable of storing a default printer for each of the document types as part of the user's profile. If the user's default printer for the document type is not defined, is not found, or is not valid, the application will prompt the user to select a printer via the Windows Print screen. If the user is prompted to select a printer, the application will ask the user if the selected printer (and paper source) should be retained as the default printer for the selected document type.

Default Printers screen

Screen Access

Display the Financial Management [Journal] or Financial Management [Rebate Suppliers] screen > On the File menu, point to System Tools, and then select Select Default Printers.
Display the Financial Management [Journal] or Financial Management [Rebate Suppliers] screen > Click the down-arrow on the System Tools toolbar button (pictured below), and then select Select Default Printers.

System Tools

Interface Initialization

Upon initial display of the screen, the following occurs:

The title bar text is set to "Default Printers".

The title bar text will be set to "Default Printers for [User]" where [User] represents the first name, middle initial, and last name of the staff member logged into the system.
Informational Text is visible on the screen. The informational text displayed is read-only and cannot be changed.
The printer drop-down list boxes display the printers previously defined for the [User]. If no printers have been defined for the [User], the value defaults to "[None]". The application retrieves the available default printers from the user's profile. If the user has specified one or more default printers, the application sets the selected item in the corresponding printer control and paper source accordingly. If one or more defaults have not been specified in the user's profile, the application will retrieve the available printers installed on the network.
If the printer selected is "[None]", the paper source drop-down list box(s) will be cleared and disabled.
The paper source drop-down list boxes will display the paper source previously defined for each printer. If no paper sources have been defined for the printers, the value defaults to blank.
The process of loading the data is then displayed.
The OK button is visible and enabled.
The Cancel button is visible and enabled.

Screen Elements

Unless otherwise stated below, all controls on the Default Printers screen are visible and enabled when:

The screen is active.

If one or more special conditions exist that affect a control on the Default Printers screen, the condition(s) are documented for that specific control below.

Informational Text value label

View the informational text on the screen in the Informational Text value label. Informational text provides information about the current process being performed on the screen.

The informational text displays as follows:

"Select the appropriate printer and paper source for each of the document types listed below."

Information in this control is read-only and cannot be changed. The value label displays in the inverse color of the screen.

Benefits drop-down list boxes

Select the benefit printer and a paper source for the printer in the Benefits drop-down list boxes.

The selected printer and paper source will be used when benefits are being printed for WIC participants in the Clinic application and for compliance buy benefits in the Vendor application.

The first drop-down list box is populated with all available "installed printers" for the current workstation. Installed printers are determined by the operating system and are the same printers that can be viewed by selecting the View Printers and Faxes menu option from the Windows Control Panel. The first option displayed in the drop-down list box is "[None]".

The second drop-down list box is populated with all paper sources that are available for and supported by the printer selected in the first drop-down list box. The selected printer's default paper source will be selected as the default. Paper sources are specific to each printer and are the same sources that can be viewed on the Paper/Quality tab of the Preferences screen of the printer via the View Printers and Faxes menu option of the Windows Control Panel.

The control is enabled when:

A selection is made in the Benefits drop-down list box.

Documents drop-down list boxes

Select the document printer and the paper source in the Documents drop-down list boxes.

The selected printer and paper source will be used when documents are being printed.

The control is enabled when:

A selection is made in the Documents drop-down list box.

Reports drop-down list boxes

Select the reports printer and paper source in the Reports drop-down list box.

The control is enabled when:

A selection is made in the Reports drop-down list box.

OK button

Click the OK button to process the screen.

It is the default button for the screen, unless otherwise noted.

It does not have a mnemonic. Its keyboard shortcut is the Enter key.

Cancel button

Click the Cancel button to close the screen without processing or saving data.

It does not have a mnemonic. Its keyboard shortcut is the Esc (escape) key.

Processing

If data can be validated and saved on the screen, the following processes occur when the screen is processed:

A process to check for required controls as identified in the Data Map below is performed.
A process to check for valid entries as identified individually for each applicable control in Screen Elements above is performed.
A process to check for edits and cross edits as identified for each applicable control in Screen Elements above is performed.
If any checks or processes fail, a standard error message displays.

If no data can be validated and saved on the screen:

No cross edits are performed.
All values are considered legitimate.
No data is written to the database.

Data Map

The Data Map defines the values saved for all controls on the screen. If available, any additional notes or comments are displayed in the Notes column.

Control Label	Control Type	Table. Column	Notes
Benefits	drop-down list boxes	·	Saved locally in bin\defaultsettings.xml.
Documents	drop-down list boxes	·	Saved locally in bin\defaultsettings.xml.
Reports	drop-down list boxes	·	Saved locally in bin\defaultsettings.xml.

Software Version: 2.40.00