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The Official Notification Document (Output) can be produced through various different processes. An Official Notification document may be handed to the client when they are present or it may be produced at a later time and mailed to the client.
An Official Notification document may be produced through four different processes:
On demand when the client receives their last checks.
On demand in the Participant Folder by selecting either the Generate Official Notification menu option or the Generate Notice to PBF Mom menu option on the Participant Activities menu.
In batch for all clients who will be terminated during the selected date range on the Generate Official Notifications screen.
In batch for all clients selected on the Work with On-site Group screen who will be terminated by automatic means.
When a partially breastfeeding mother has a linked infant whose Breastfeeding Amount selection is changed to 'Receiving More than Maximum Formula'.
There will be two forms of the Official Notification document - a letter and a postcard (specified during generation) - which can be generated in either English or Spanish as dictated by the household's preference for correspondence. Not all of the processes referenced above will generate the postcard form of the Official Notification document.
Merged fields within the letter text are represented in this document by descriptive text within square brackets ([ ]). Each merged field will print as its literal value, except where noted.
This section describes the data elements that print on the system output. Because of space constraints, the layout may be slightly different and/or all characters may not print within the space allotted.
Origin of Data Element
The source of this value will be the current system date.
Format
The value will print in {textual month} {day}, {year} format.
Origin of Data Element
The value will be taken from ServiceSite.ServiceSiteName.
Format
The value will print as its literal value.
Origin of Data Element
The value will be taken from ServiceSite.Address.
Format
The value will print as its literal value.
Origin of Data Element
The value will be taken from ServiceSite.City.
Format
The value will print as its literal value.
Origin of Data Element
This value is taken from ServiceSite.StateCD.
Format
The value will print as its literal value.
Origin of Data Element
The value will be taken from the ServiceSite.ZIPcode.
Format
The value will print in #####-#### format.
Origin of Data Element
The value will be taken from the Member.FirstName.
Format
The value will print as its literal value.
Origin of Data Element
The value will be taken from the Member.LastName.
Format
The value will print as its literal value.
Origin of Data Element
The value will be taken from the Member.StateWICID.
Format
The value will print as its literal value.
Origin of Data Element
The value will be taken from the Household.MailAddress.
Format
The value will print as its literal value.
Origin of Data Element
The value will be taken from the Household.MailCity.
Format
The value will print as its literal value.
Origin of Data Element
The value will be taken from the Household.MailState.
Format
The value will print as its literal value.
Origin of Data Element
The value will be taken from the Household.MailZIP.
Format
The value will print in #####-#### format.
Origin of Data Element
The value will be taken from:
Delayed Blood work: CertContact.CertEffectiveDate plus number of days in StateBusinessRules.CERTLIMITWITHDELAYEDBLOODWORK
Categorical Ineligibility: Member.CategoricalIneligibilityDate minus number of days in StateBusinessRules.TERMNOTICEWARNINGPERIOD
Failure to pick up: Member.LastCheckLDTU plus two (2) months
Recertification Due: CertContact.CertEndDate
Format
The value will print as its literal value.
Origin of Data Element
The value will be taken from Reference Dictionary.PendTerm.
Format
The value will print as its literal value.
Origin of Data Element
The value will be taken from the ServiceSite.Telephone.
Format
The value will print in the format ###-###-####.
An official notification will be generated for the client on demand.
The system will generate a document for each client who will have their current enrollment terminated by automatic means during the selected date range, and the current system date is up to the number of days in StateBusinessRules.TERMNOTICEWARNINGPERIOD prior to the date that the participant is due to be terminated.
The documents will be generated in alphabetical order by last name, first name.
A page will be produced for each client who is due to have their current enrollment terminated by automatic means during the selected date range, and the current system date is up to the number of days set in StateBusinessrules.TERMNOTICEWARNINGPERIOD prior to the date that the participant is due to be terminated.
The Display on screen radio button is the default selection. A selection is required in this control.
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Software Version: 2.40.00