Manually Terminate Participant

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The Manually Terminate Participant screen is used to terminate a client's participation in the local WIC program.

Manually Terminate Participant screen

Screen Access

Display the Participant Folder screen for a client > On the Participant Activities menu, select Manually Terminate Participant.

Interface Initialization

Upon initial display of the screen, the following occurs:

The title bar text is set to "Manually Terminate Participant".

The Termination Date calendar control is enabled and displays the current system date.
The Termination Reason drop-down list box is enabled and blank.
The Generate Official Notice check box is enabled and checked.

The OK button is visible and enabled as the default.

The Cancel button is visible and enabled as the default.

Screen Elements

Unless otherwise stated below, all controls on the Manually Terminate Participant screen are visible and enabled when:

The screen is active.

If one or more special conditions exist that affect a control on the Manually Terminate Participant screen, the condition(s) are documented for that specific control below.

Termination Date calendar control

Select or enter the date on which the client's participation in the local WIC program is terminated in the Termination Date calendar control.

The date must be greater than or equal to today's date, and less than or equal to the ending date of the current certification period.

The date selected or entered must be equal to or greater than the current system date.

The date selected or entered must be less than or equal to the ending date of the current certification period for the participant.

If the above date edits are not met, the system displays the E0107 standard error message.

Termination Reason drop-down list box

Select the reason for terminating the client's participation in the local WIC program in the Termination Reason drop-down list box.

It will be filled with all reasons for manual termination from the Reference Dictionary table.

Generate Official Notice check box

Select the Generate Official Notice check box to indicate an official notice of termination for the client is to be generated.

When the OK button is selected, if Generate Official Noticeis checked:

If the Household.CorrespondenceLanguage = "S" (Spanish), the system will generate the Official Notification Document (Output) in Spanish.
If the Household.CorrespondenceLanguage = "E" (English) the system will generate the Official Notification Document (Output) in English.
The system will send the generated Official Notification Document (Output) to the selected output printer.

OK button

Click the OK button to process the screen.

It is the default button for the screen, unless otherwise noted.

It does not have a mnemonic. Its keyboard shortcut is the Enter key.

When the OK button is selected, the participant's current certification is terminated. The participant is now considered terminated and not in a valid certification period. The system will exit the Manually Terminate Participant screen and return to the Participant Folder.

When the user terminates a participant the system will delete the incomplete Mid-certification Assessment record from the MidCertification table, as well as any associated records in the CertHistory table.

Cancel button

Click the Cancel button to close the screen without processing or saving data.

It does not have a mnemonic. Its keyboard shortcut is the Esc (escape) key.

The Participant Folder screen displays when the button is clicked.

Processing

If data can be validated and saved on the screen, the following processes occur when the screen is processed:

A process to check for required controls as identified in the Data Map below is performed.
A process to check for valid entries as identified individually for each applicable control in Screen Elements above is performed.
A process to check for edits and cross edits as identified for each applicable control in Screen Elements above is performed.
If any checks or processes fail, a standard error message displays.

If no data can be validated and saved on the screen:

No cross edits are performed.
All values are considered legitimate.
No data is written to the database.

Data Map

The Data Map defines the values saved for all controls on the screen. If available, any additional notes or comments are displayed in the Notes column.

Control Label	Required	Table	Column	Notes
Termination Date	X	CertContact Member	CertTermDate TerminatedDate	·
Termination Reason	X	CertContact	CertTermReason	·
Generate Official Notice	·	CertContact	CreateTerminationNotice (=Y when notice is produced)	·
Terminated (system generated)	·	Member	Terminated (=Y when participant is terminated)	·
VOCDocument(system generated)	·	Member	VOCDocument (=N when participant is terminated)	·

Software Version: 2.40.00