Generate Missed Appointment Notices

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The Generate Missed Appointment Notices screen is available in the following application module:

Clinic

Screen Elements

Unless otherwise stated below, all controls on the Generate Missed Appointment Notices screen are visible and enabled when:

If one or more special conditions exist that affect a control on the Generate Missed Appointment Notices screen, the condition(s) are documented for that specific control below.

The date selected or entered in the From and To calendar controls must be less than the current system date. If it is not, a standard error message (E0009) displays when the screen is processed.

Refresh button

  Click the Refresh button to display the number of notices to be generated for the filter criteria specified.

Information in this control is read-only and cannot be changed. The value label displays in the inverse color of the screen.

Address Labels group box

  Complete the information in the Address Labels group box.

This group box includes controls that allow you to generate address labels while generating the system output. The title text of the group box is set to "Address Labels". Complete information in the following controls to generate address labels:

Generate Address Label(s) First check box

Check this check box to generate address labels while generating the system output.

Address Label Printer drop-down list box

Select the name of the printer on which to print the mailing labels in the Address Label Printer drop-down list box. The drop-down list box contains all currently-defined "other output printers" as options. The drop-down list box is initially blank as the default.

Label Type drop-down list box

Select the type of label stock loaded in the selected printer in this drop-down list box. The drop-down list box is filled with a list of label types from the Reference Dictionary table where category equals "LaserLabels". The drop-down list box is initially blank when enabled.

Starting Label Position text box

Enter the number corresponding to the position of the first label to be printed on the first sheet of label stock in this text box. (Labels are printed from top to bottom.) The text box allows the entry of numeric characters only. Alphabetic and special characters are not allowed. The minimum value is 1 and the maximum value is 30.

The Starting Label Position entered must not be greater than the number of labels available on the selected label type. If it is, the system displays the E0062 standard error message.

Pause after Generating Label check box

Check this check box to pause the selected printer after generating the labels. This allows the print stock to be changed before the letters are printed. The check box is initially checked when enabled.

Notice Type radio button group

  Select an option in the Notice Type radio button group.

This group box includes controls that allow you to specify whether to generate letters or postcards. The title text of the group box is set to "Notice Type". Select one of the following radio buttons to specify the type of notice to generate:

Letter radio button

Select this radio button to generate a letter as the notice type.

PostCard radio button

Select this radio button to generate a postcard as the notice type.

Type of Appointment Notice radio button group

  Select an option in the Type of Appointment Notice radio button group.

This radio button group includes radio buttons to indicate if the appointment or class is rescheduled. The title text of the radio button group is set to "Type of Appointment Notice". Select one of the following radio buttons to specify the type:

Reschedule radio button

Select this radio button to generate a rescheduled appointment notice type.

Standard radio button

Select this radio button to generate a standard notice type.

OK button

  Click the OK button to generate the system output.

It is the default button for the screen.

It does not have a mnemonic. Its keyboard shortcut is the Enter key.

Depending on which screen originally called the Generate Missed Appointment Notices screen, one of the following screens displays when the button is clicked:

Cancel button

Click the Cancel button to close the screen without generating the system output.

It does not have a mnemonic. Its keyboard shortcut is the Esc (escape) key.

Depending on which screen originally called the Generate Missed Appointment Notices screen, one of the following screens displays when the button is clicked:

Processing

If data can be validated and saved on the screen, the following processes occur when the screen is processed:

• A process to check for required controls as identified in the Data Map below is performed.

• A process to check for valid entries as identified individually for each applicable control in Screen Elements above is performed.

• A process to check for edits and cross edits as identified for each applicable control in Screen Elements above is performed.

• If any checks or processes fail, a standard error message displays.

If no data can be validated and saved on the screen:

• No cross edits are performed.

• All values are considered legitimate.

• No data is written to the database.

Data Map

The Data Map defines the values saved for all controls on the screen. If available, any additional notes or comments are displayed in the Notes column.

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Software Version: 2.40.00