Capture Signature

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The Capture Signature screen is used to capture a signature from a staff member and store it electronically. These signatures can then be added to the mail merge form letters on the Create New Template screen.

Capture Signature screen

Screen Access

Display the Vendor List screen > On the Administration menu, select Capture Vendor Manager Signature.

Interface Initialization

Upon initial display of the screen, the following occurs:

The title bar text is set to "Capture {signature type} Signature", where {signature type} is the type of signature being captured.
The Authorized Signature picture box is blank.
The Capture Signature button is visible and enabled.
The Save Signature button is visible and disabled

The Cancel button is visible and enabled as the default.

Screen Elements

Unless otherwise stated below, all controls on the Capture Signature screen are visible and enabled when:

The screen is active.

If one or more special conditions exist that affect a control on the Capture Signature screen, the condition(s) are documented for that specific control below.

Authorized Signature group box

Complete the information in the Authorized Signature group box.

The group box includes controls that capture the signature for a specific person. The title text of the group box is set to "Authorized Signature". The following controls are included in the group box:

Authorized Signature picture box

The picture box displays the electronic signature for the staff member after it is captured on the digital signature pad.

Capture Signature button

Click this button to capture the individual person's signature.

It has a mnemonic of "C".

If a digital signature pad is not connected to the computer, the system displays the E0064 standard error message.

Save Signature button

Click the Save Signature button to save the electronic signature.

Click this button to save the electronic signature.

The control is enabled when:

The Capture Electronic Signature button is clicked.

It has a mnemonic of "S".

Each staff member who needs to have an authorized signature on file must complete the capture signature process.

When a signature is saved to the database, it is associated with the user ID of the staff member recording the signature. Each user may have only one active signature at a time. When a new signature is captured, it overwrites the previous one on file. The signature is saved to the USERESIGN table.

The Vendor List screen displays when the button is clicked.

Cancel button

Click the Cancel button to close the screen without processing or saving data.

It does not have a mnemonic. Its keyboard shortcut is the Esc (escape) key.

The Vendor List screen displays when the button is clicked.

Processing

If data can be validated and saved on the screen, the following processes occur when the screen is processed:

A process to check for required controls as identified in the Data Map below is performed.
A process to check for valid entries as identified individually for each applicable control in Screen Elements above is performed.
A process to check for edits and cross edits as identified for each applicable control in Screen Elements above is performed.
If any checks or processes fail, a standard error message displays.

If no data can be validated and saved on the screen:

No cross edits are performed.
All values are considered legitimate.
No data is written to the database.

Data Map

The Data Map defines the values saved for all controls on the screen. If available, any additional notes or comments are displayed in the Notes column.

Control Label	Required	Table	Column	Notes
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Software Version: 2.40.00