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This letter is sent with replacement stamps issued to the vendor.
The following actions generate this letter:
The OK button is selected on the Stamp Replacement screen. This displays the Send Letter screen that generates the letter.
The Print button is selected on the Stamp Replacement screen. This displays the Send Letter screen that generates the letter.
These are the additional Merged Fields in the Vendor Replacement Stamp Letter. Common Merged Fields are defined in the Custom Template Merge Fields topic.
This value is the new food stamp number for the vendor. The value comes from the Stamp-Number column of the VENDOR STAMP table.
This value is the current food stamp number for the vendor. The value comes from the Vendor-Current-Stamp-Number column of the VENDOR table.
This value is the date on which the letter was generated plus 21 calendar days.
This value is the date that the bank will start accepting WIC checks with the new vendor stamp. The value comes from the Bank-Date-Activated column of the VENDOR STAMP table. The value prints in MM/DD/CCYY format.
This value is the textual number of replacement stamp IDs issued to the vendor. The value is determined using the Event-Identifier and Follow-Up-Activity columns of the VENDOR STAMP table. The count is incremented for every stamp issued to the vendor. Then one is subtracted from the final count to account for the current stamp. For example:
If the vendor has 2 stamp IDs in the database, the value merged would be "first".
If the vendor has 5 stamp IDs in the database, the value merged would be "fourth".
The following is the complete text of the Vendor Replacement Stamp Letter with all Merged Fields identified.
<<LetterDate>>
Recipient <<Person>>
<<Vendor>>
<<AddressLine1>>
<<AddressLine2>>
<<City>>, <<ST>> <<ZIPCode>>
SUBJECT: Replacement Stamp - Code <<Stamp ID>> to Replace Code <<Previous Stamp ID>>
Dear Recipient <<Salutation>> <<LastName>>:
Enclosed is the replacement stamp noted above. Return the damaged stamp by <<Current Date + 21>>. Sanction points is applied if you do not return the stamp by the due date. You may begin using this stamp effective <<Stamp Effective Date>>.
This is your <<Number of Replacements>> replacement.
Should you have any questions please contact me at (000) 000-0000.
Sincerely,
WIC Coordinator Name
Coordinator
State WIC Services
SC/<<userid>>
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Software Version: 2.40.00