Vendor New Stamp Letter

Purpose of Letter

This letter is sent with the first stamp issued to the vendor.

How Generated

The following actions generate this letter:

The OK button is selected on the Stamp Issuance screen. This displays the Send Letter screen that generates the letter.
The Print button is selected on the Stamp Issuance screen. This displays the Send Letter screen that generates the letter.

Merged Fields

These are the additional Merged Fields in the Vendor New Stamp Letter. Common Merged Fields are defined in the Custom Template Merge Fields topic.

Stamp ID

This value is the new food stamp number for the vendor. The value comes from the Stamp-Number column of the VENDOR STAMP table.

VAddressLine1

This value is the first line of the vendor physical address. The value comes from the Address1 column of the ADDRESS table.

VAddressLine2

This value is the second line of the vendor physical address. The value comes from the Address2 column of the ADDRESS table.

VCity

This value is the city in which the vendor resides. The value comes from the City column of the ADDRESS table.

VState

This value is the State in which the vendor resides. The value comes from the StateCd column of the ADDRESS table.

VZIPCode

This value is the ZIP code in which the vendor resides. The value comes from the ZIPCode column of the ADDRESS table.

Stamp Effective Date

This value is the date that the bank will start accepting WIC checks with the new vendor stamp. The value comes from the Bank-Date-Activated column of the VENDOR STAMP table.

Letter Sample

The following is the complete text of the Vendor New Stamp Letter with all Merged Fields identified.

<<LetterDate>>

Recipient <<Person>>

<<Vendor>>

<<AddressLine1>>

<<AddressLine2>>

<<City>>, <<ST>> <<ZIPCode>>

SUBJECT: New Stamp - Code <<Stamp ID>>

Dear Recipient <<Salutation>> <<LastName>>:

Enclosed is the new stamp for <<Vendor>> located at <<VAddressLine1>> <<VAddressLine2>>, <<VCity>>, <<VState>> <<VZIPCode>>.

You may begin using the stamp on WIC checks effective <<Stamp Effective Date>>.

Note: The bank will reject checks that do not have the stamped code on them. Keep this stamp in a locked and secure area. There shall be a charge incurred for the replacement of a lost stamp. It will take several weeks to issue a replacement stamp.

Should you have any problems with the stamp or loose it, contact me immediately at (555) 555-9560.

Sincerely,

WIC Coordinator Name

Coordinator

State WIC Services

SC/<<userid>>

Software Version: 2.40.00