Onsite Warning Letter

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This letter provides the vendor with the specific abuses and corresponding sanction points found during a visit to the store, and requires the vendor to schedule a meeting if the accumulated sanction points are six or greater.

Merged Fields

These are the additional Merged Fields in the Onsite Warning Letter. Common Merged Fields are defined in the Custom Template Merge Fields topic.

VAddressLine1

This value is the first line of the vendor physical address. The value comes from the Address1 column of the ADDRESS table.

VAddressLine2

This value is the second line of the vendor physical address. The value comes from the Address2 column of the ADDRESS table.

VCity

This value is the city in which the vendor resides. The value comes from the City column of the ADDRESS table.

VState

This value is the State in which the vendor resides. The value comes from the StateCd column of the ADDRESS table.

VZIPCode

This value is the ZIP code in which the vendor resides. The value comes from the ZIPCode column of the ADDRESS table.

Monitoring Visit Date

This value is the date on which the monitoring visit occurred. The value is taken from the Visit-Date column of the MONITORING VISIT table. The value will print in MM/DD/CCYY format.

Points Assessed for Visit

This value is the total number of sanction points assessed against the vendor due to the listed abuses. The value is the accumulated total of the Sanction-Amount-Assessed column of the SANCTION table. The value will print in "999" format.

Sanction Type

This value is the type of sanction recorded against the vendor. The value comes from the ViolationType-Description column of the VIOLATION TYPE table.

Points Assessed

These are the points assessed for the sanction received by the vendor. The value is taken from the Violation-SanctionPoints column of the VIOLATION table. The value will print in "999" format.

Total Sanction Points

This value is the total number of sanction points assessed against the vendor. The value is the accumulated total of the Violation-SanctionPoints column of the VIOLATION table. The value will print in "999" format.

Contract End Date

This value is the date that the vendor contract expires. The value comes from the Contract-End-Date column of the VENDOR table. The value will print in MM/DD/CCYY format.

This is to provide you with a summary report of the visit to <<Vendor>> located at <<VAddressLine1>> <<VAddressLine2>>, <<VCity>>, <<VState>> <<VZIP Code>> on <<Monitoring Visit Date>>. The areas audited are detailed on the attached "Vendor Monitoring" form. Please review this form thoroughly and give your attention to the column "Abuse" and to the "Comments" section.

The above named vendor has incurred a total of <<Points Assessed for Visit>> penalty point(s) in accordance with the State WIC Program's Vendor Agreement: Sanction Policy. The abuses noted and the points assessed for each are listed below:

These penalty point(s) added to the previous assessed penalty point(s), give a total of <<Total Sanction Points>> for this vendor. Penalty points are retained for the duration of the Vendor Agreement, or a maximum of three (3) years. The current Agreement with this vendor is in effect through <<Contract End Date>>.

In order to prevent future sanction(s), please comply with the enclosed list of corrective actions.

If over six (6) penalty points have been assessed against this vendor, you are required to attend mandatory training. Please contact me to schedule this training.

The State WIC Agency values your participation and is available to assist you with any problems you may have with the WIC Program. If you have any questions or would like to request training, please contact the Vendor Unit at the State WIC Office. The number is (000) 000-0000.