Expiration of Contract Letter

This letter is sent to a currently enrolled vendor who did not apply for the new contract authorization period. The letter advises the vendor not to cash checks as of a specified date and to return the vendor stamp.

The following actions generate this letter:

• The OK button is selected on the Termination screen and the selected Reason for Termination is Expiration of Contract. This displays the Send Letter screen that generates the letter.

• The Print button is selected on the Termination screen and the selected Reason for Termination is Expiration of Contract. This displays the Send Letter screen that generates the letter.

VAddressLine1

This value is the first line of the vendor physical address. The value comes from the Address1 column of the ADDRESS table.

VAddressLine2

This value is the second line of the vendor physical address. The value comes from the Address2 column of the ADDRESS table.

VCity

This value is the city in which the vendor resides. The value comes from the City column of the ADDRESS table.

VState

This value is the State in which the vendor resides. The value comes from the StateCd column of the ADDRESS table.

Contract End Date

This value is the date that the vendor contract expires. The value comes from the Contract-End-Date column of the VENDOR table. The value will print in MM/DD/CCYY format.

Bank Effective Date of Termination

This value is the date the bank will stop accepting WIC checks for redemption from this vendor. The value comes from the TERMDISQUALIFICATIONBANKTERMDATE column of the TERMDISQUALIFICATION table. The value will print in MM/DD/CCYY format.

Bank Effective Date of Termination + 5 days

This value is the bank effective date of termination plus five calendar days. The value will print in MM/DD/CCYY format.

<<LetterDate>>

Recipient <<Person>>

<<Vendor>>

<<AddressLine1>>

<<AddressLine2>>

<<City>>, <<ST>> <<ZIPCode>>

SUBJECT: Expiration of Contract

Dear Recipient <<Salutation>> <<LastName>>:

Your contract for <<Vendor>> located at, <<VAddressLine1>> <<VAddressLine2>>, <<VCity>>, <<VState>>State terminates on <<Contract End Date>>. You are not authorized to accept checks after this date.

In accordance with the Federal Regulations 246.12 (f)(xviii) expiration of a contract or agreement with a food vendor is not subject to appeal.

Your vendor code is terminated at the bank, effective <<Bank Effective Date of Termination>>. Checks is rejected after that date. You must deposit any checks prior to that date in order to receive payment.

Return the vendor stamp to this office by <<Bank Effective Date of Termination + 5 days>>. Sanction points is applied if you do not return the stamp.

Thank you for your participation in the program.

Sincerely,

WIC Coordinator Name

Coordinator

State WIC Services

SC/<<userid>>