Contract Termination Letter - Store Closing

This letter informs the vendor of the last date to deposit checks and requests the return of vendor stamp due to a store closing.

The following actions generate this letter:

• The OK button is selected on the Termination screen and the selected Reason for Termination is Store Closing. This displays the Send Letter screen that generates the letter.

• The Print button is selected on the Termination screen and the selected Reason for Termination is Store Closing. This displays the Send Letter screen that generates the letter.

VAddressLine1 - Vendor Address Line 1

This value is the first line of the vendor physical address. The value comes from the PhysicalAddress1 column of the V_Vendor view.

VAddressLine2 - Vendor Address Line 2

This value is the second line of the vendor physical address. The value comes from the PhysicalAddress2 column of the V_Vendor view.

VCity - Vendor City

This value is the city in which the vendor resides. The value comes from the PhysicalCity column of the V_Vendor view.

VState - Vendor State

This value is the State in which the vendor resides. The value comes from the PhysicalStateCd column of the V_Vendor view.

VZipCode - Vendor ZIP Code

This value is the ZIP code in which the vendor resides. The value comes from the PhysicalZIPCode column of the V_Vendor view.

TerminationDate - Date of Termination

This value is the date of the vendor termination from the WIC program. The value comes from the TERMINATIONDATE column of the TERMDISQUALIFICATION table. The value will print in MM/DD/CCYY format.

BankDateofTermination - Bank Effective Date of Termination

This value is the date the bank will stop accepting WIC checks for redemption from this vendor. The value comes from the BANKTERMDATE column of the TERMDISQUALIFICATION table. The value will print in MM/DD/CCYY format.

BankDateofTerminationPlus5 - Bank Effective Date of Termination + 5 days

This value is the bank effective date of termination plus five calendar days. The value comes from the BANKTERMDATE column of the TERMDISQUALIFICATION table with 5 days added to the column value. The value will print in MM/DD/CCYY format.

<<LetterDate>>

Recipient <<Person>>

<<Vendor>>

<<AddressLine1>>

<<AddressLine2>>

<<City>>, <<ST>> <<ZIPCode>>

SUBJECT: Contract Termination - Store Closing

Dear Recipient <<Salutation>> <<LastName>>:

Your contract for <<Vendor>> located at <<VAddressLine1>> <<VAddressLine2>>, <<VCity>>, <<VState>> <<VZIPCode>> terminates on <<TerminationDate>>. You are not authorized to accept checks after this date.

Your vendor code is terminated at the bank, effective<<BankDateofTermination>>. Checks is rejected after that date. You must deposit any checks prior to that date in order to receive payment.

Return the vendor stamp to this office by <<BankDateofTerminationPlus5>>. Sanction points is applied if you do not return the stamp.

Thank you for your participation in the program.

Sincerely,

WIC Coordinator Name

Coordinator

State WIC Services

SC/<<userid>>