Check State Denial Letter

This letter advises the vendor that checks are not approved for payment.

The template for this letter is CH021.DOC. The following actions generate this letter:

• The OK button is selected on the Benefits Not Approved screen. This displays the Send Letter screen that generates the letter.

• The Print button is selected on the Benefits Not Approved screen. This displays the Send Letter screen that generates the letter.

ReturnedCheck1 / ReturnedCheck2 / ReturnedCheck3 / ReturnedCheck4 / ReturnedCheck5 - Returned Check Number

This value is the check number of each returned check that was returned to the state office. The value comes from the SERIALNO column of the FOODINSTRUMENT table. The value is up to 8 numeric characters and will print in "########" format.

IssueDate1 / IssueDate2 / IssueDate3 / IssueDate4 / IssueDate5 - Issue Date of Returned Check

This value is the date that the returned check was issued by the state office. The value comes form the ISSUEDDATE column of the FOODINSTRUMENTSET table. The value will print in MM/DD/CCYY format.

DenyReason1 / DenyReason2 / DenyReason3 / DenyReason4 / DenyReason5 - Denial Reason Returned Check

This value is the reason the check was denied. The value comes from the Description column of the Reference Dictionary table (CATEGORY = 'CHECKDENIALREASON'). The value will print in an as-is format.

<<LetterDate>>

Recipient <<Person>>

<<Vendor>>

<<AddressLine1>>

<<AddressLine2>>

<<City>>, <<ST>> <<ZIPCode>>

SUBJECT: WIC Checks Submitted for Replacement - Not Replaced

Dear Recipient <<Salutation>> <<LastName>>:

We have reviewed the check(s) you sent to the State Office with a request for replacement. The following cannot be approved for the reason(s) listed:

If you have any questions regarding this notice, please telephone me at the State Office (000) 000-0000.

Sincerely,

WIC Coordinator Name

Coordinator

State WIC Services

SC/<<userid>>

Enclosures