Supplier

Contents ShowHide

The Supplier screen is used to manage a supplier.

The screen can be displayed in Add mode or Edit mode.

Supplier screen (Add mode)

Supplier screen (Edit mode)

Screen Access

To add a supplier:

Display the Supplier List screen > Click the Add button.

Display the Order screen > Click the Add button.

To edit a supplier:

Display the Supplier List screen > Select a supplier record in the Supplier List data grid > Click the Edit button.

Interface Initialization

Upon initial display of the screen, the following occurs:

The title bar text is set to "Supplier".

The OK button is visible and enabled as the default.

The Cancel button is visible and enabled as the default.

In Add mode:

All data controls are enabled and blank.

In Edit mode:

All data controls are enabled and display the previously saved values.

Screen Elements

Unless otherwise stated below, all controls on the Supplier screen are visible and enabled when:

The screen is displayed in Add mode.

The screen is displayed in Edit mode.

If one or more special conditions exist that affect a control on the Supplier screen, the condition(s) are documented for that specific control below.

Supplier Name text box

Enter the supplier name in the Supplier Name text box.

The text box allows the entry of alphabetic and numeric characters. The maximum number of characters that can be entered in the text box is thirty (30) characters.

Address text boxes

Enter the address information in the Address text boxes.

Enter or update the primary street address information in the first address text box, and any additional address information (such as a suite number, an apartment number, etc.) in the second address text box. The text boxes allow the entry of alphabetic, numeric, and special characters. Special characters are limited to the following: period (.), comma (,), pound sign (#), hyphen (-), forward slash (/), ampersand (&), and apostrophe ('). The maximum number of characters that can be entered in each of the two address text boxes is fifty (50) characters.

City text box

Enter the name of the city in the City text box.

The text box allows the entry of alphabetic, numeric, and special characters. Special characters are limited to the following: period (.), comma (,), pound sign (#), hyphen (-), forward slash (/), ampersand (&), and apostrophe ('). The maximum number of characters that can be entered in the text box is thirty (30) characters.

State drop-down list box

Select the state abbreviation in the State drop-down list box.

All fifty (50) states plus DC (District of Columbia) display as options in the drop-down list box. The options display in alphabetical order according to the proper two-character abbreviation, are read-only, and cannot be edited. The drop-down list box is filled with all state abbreviation codes in the Reference Dictionary table where the category = "STATE".

ZIP masked edit box

Enter the five- or nine-character code for the postal zone in the ZIP masked edit box.

The masked edit box allows the entry of numeric characters only. Alphabetic and special characters are not allowed. The mask for the masked edit box is "#####-####" to allow the entry of a five-character ZIP code and a four-character ZIP code extension (if known). If the four-character extension is not entered, the extension will be populated with zeros automatically when focus is removed from the control. A partial entry is not allowed. If any part of the five-character ZIP code is entered, a complete five-character ZIP code is required. If any part of the four-character ZIP code extension is entered, a complete nine-character ZIP code is required. The maximum number of characters that can be entered in the masked edit box is nine (9) characters.

Contact text box

Enter the contact name in the Contact text box.

The text box allows the entry of alphabetic and numeric characters. The maximum number of characters that can be entered in the text box is thirty (30) characters.

Telephone masked edit box

Enter the complete ten-character telephone number in the Telephone masked edit box.

The masked edit box allows the entry of numeric characters only. Alphabetic and special characters are not allowed. The mask for the masked edit box is "###-###-####" to allow the entry of a three-character area code and seven-character telephone number. A partial entry is not allowed. If any part of the telephone number is entered, a complete ten-character telephone number is required. The maximum number of characters that can be entered in the masked edit box is ten (10) characters.

OK button

Click the OK button to process the screen.

It is the default button for the screen, unless otherwise noted.

It does not have a mnemonic. Its keyboard shortcut is the Enter key.

Depending on which screen originally called the Supplier screen, one of the following screens displays when the button is clicked:

Supplier List screen
Order screen

Cancel button

Click the Cancel button to close the screen without processing or saving data.

It does not have a mnemonic. Its keyboard shortcut is the Esc (escape) key.

Depending on which screen originally called the Supplier screen, one of the following screens displays when the button is clicked:

Supplier List screen
Order screen

Processing

If data can be validated and saved on the screen, the following processes occur when the screen is processed:

A process to check for required controls as identified in the Data Map below is performed.
A process to check for valid entries as identified individually for each applicable control in Screen Elements above is performed.
A process to check for edits and cross edits as identified for each applicable control in Screen Elements above is performed.
If any checks or processes fail, a standard error message displays.

If no data can be validated and saved on the screen:

No cross edits are performed.
All values are considered legitimate.
No data is written to the database.

Data Map

The Data Map defines the values saved for all controls on the screen. If available, any additional notes or comments are displayed in the Notes column.

Control Label	Required	Table	Column	Notes
Supplier Name	X	ExternalVendor	Name	·
Address1	X	ExternalVendor	Mailing Address 1	·
Address2	·	ExternalVendor	Mailing Address 2	·
City	X	ExternalVendor	MailingCity	·
State	X	ExternalVendor	MailingStateCd	·
ZIP	X	ExternalVendor	MailingZIPcode	·
Contact	·	ExternalVendor	ContactName	·
Telephone	·	ExternalVendor	ContactTelephone	·

Software Version: 2.40.00