Financial Account

The Financial Account screen is used to manage a financial account.

The screen can be displayed in Add mode, Edit mode, or Details mode. In Details mode, the information displayed on the screen is read-only and cannot be updated.

Add Financial Account screen

Edit Financial Account screen

Financial Account screen

Screen Access

To add a financial account:

Display the Financial Accounts List screen > Click the Add button.

To edit a financial account:

Display the Financial Accounts List screen > Select a financial account in the Financial Accounts List data grid, and then Click the Edit button.

To view the details of a financial account:

Display the Financial Accounts List screen > Select a financial account in the Financial Accounts List data grid, and then Click the Details button.

Interface Initialization

Upon initial display of the screen, the following occurs:

The title bar text is set to "Financial Account".

In Add mode:

The Financial Account Code text box is enabled and blank.
The Financial Account Name text box is enabled and blank.
The data grid is enabled and displays the list of available funds.

The OK button is visible and enabled as the default.

The Cancel button is visible and enabled as the default.

In Edit mode:

The Financial Account Code text box is disabled and displays the previously saved value.

All other data controls are visible, enabled, and display the previously-saved values.

The OK button is visible and enabled as the default.

The Cancel button is visible and enabled as the default.

In Details mode:

All data controls are disabled, read-only, and display the previously saved values.

The Close button is visible and enabled as the default.

Screen Elements

Unless otherwise stated below, all controls on the Financial Account screen are visible and enabled when:

The screen is displayed in Add mode.

The screen is displayed in Edit mode.

Unless otherwise stated below, all controls on the Financial Account screen are visible and disabled when:

The screen is displayed in Details mode.

If one or more special conditions exist that affect a control on the Financial Account screen, the condition(s) are documented for that specific control below.

Financial Account Code text box

Enter the unique ID or code for the financial account in the Financial Account Code text box.

This control will only accept entry of numeric digits. The maximum number of characters that can be entered in the text box is nine (9) characters.

The control is disabled when:

The screen is displayed in Edit mode.

A unique Financial Account Codemust be assigned. If it is not, when the screen is processed the system displays the E0060 standard error message.

Financial Account Name text box

Enter the name of the financial account in the Financial Account Name text box.

The maximum number of characters that can be entered in the text box box is fifty (50) characters.

It defaults to blank. The text box allows the entry of alphabetic, numeric, and special characters. Special characters are limited to the following: pound (#), ampersand (&), hyphen (-), comma (,), period (.), forward slash (/), and apostrophe (').

Select funds where this account may be used data grid

View the information in the Select funds where this account may be used data grid.

Check the check box displayed in the Select column of this data grid for each fund to be associated with the financial account. This data grid displays available funds.

The columns are sizable. Both scroll bars are visible. This control will only allow input in the select check box column. The information on the data grid is initially presented in ascending order by fund name. There is no option for resorting.

The data grid consists of the following control(s):

Select column

This column contains a check box for each record displayed within the editable data grid. Check this check box to select the record.

The title of the column is set to "Select". The information displayed within the column is editable.

Fund column

This column displays the name of the fund for each record displayed within the data grid.

The title of the column is set to "Fund". The information displayed within the column is read-only.

Fund ID column

This column displays the fund identification number for each record displayed within the data grid.

The title of the column is set to "Fund ID". The information displayed within the column is read-only.

OK button

Click the OK button to process the screen.

It is the default button for the screen, unless otherwise noted.

The control is visible and enabled when:

The screen is displayed in Add mode.

The screen is displayed in Edit mode.

It does not have a mnemonic. Its keyboard shortcut is the Enter key.

The Financial Accounts List screen displays when the button is clicked.

Cancel button

Click the Cancel button to close the screen without processing or saving data.

The control is visible and enabled when:

The screen is displayed in Add mode.

The screen is displayed in Edit mode.

It does not have a mnemonic. Its keyboard shortcut is the Esc (escape) key.

The Financial Accounts List screen displays when the button is clicked.

Close button

Click the Close button to close the screen.

The control is visible and enabled when:

The screen is displayed in Details mode.

It does not have a mnemonic. Its keyboard shortcut is the Esc (escape) key.

The Financial Accounts List screen displays when the button is clicked.

Processing

If data can be validated and saved on the screen, the following processes occur when the screen is processed:

A process to check for required controls as identified in the Data Map below is performed.
A process to check for valid entries as identified individually for each applicable control in Screen Elements above is performed.
A process to check for edits and cross edits as identified for each applicable control in Screen Elements above is performed.
If any checks or processes fail, a standard error message displays.

If no data can be validated and saved on the screen:

No cross edits are performed.
All values are considered legitimate.
No data is written to the database.

Data Map

The Data Map defines the values saved for all controls on the screen. If available, any additional notes or comments are displayed in the Notes column.

Control Label	Required	Table	Column	Notes
Financial Account Code	X	·	·	·
Financial Account Name	X	·	·	·
Select funds where this account may be used	X	·	·	·

Software Version: 2.40.00