Account Transaction

The Account Transaction screen is used to manage an account transaction.

The screen can be displayed in Add mode, Edit mode, or Details mode. In Details mode, the information displayed on the screen is read-only and cannot be updated.

Add Account Transaction screen

Edit Account Transaction screen

Account Transaction screen

Screen Access

To add an account transaction:

Display the Rebate Supplier Account screen > Click the Add button.

To edit an account transaction:

Display the Rebate Supplier Account screen > Select an account transaction in the Account Transaction data grid > Click the Edit button.

To view an account transaction:

Display the Rebate Supplier Account screen > Select an account transaction in the Account Transaction data grid > Click the Details button.

Interface Initialization

Upon initial display of the screen, the following occurs:

In Add mode:

The title bar text is set to "Add Account Transaction".

The Account Transaction ID text box is disabled and blank.
The Date calendar control is enabled and blank.

The Type drop-down list box is enabled and blank.
The Invoice ID text box is enabled and blank.
The Amount masked edit box is enabled and initially displays "$0.00".
The Reference text box is enabled and blank.

The Remarks text box is enabled and blank.

The OK button is visible and enabled as the default.

The Cancel button is visible and enabled as the default.

In Edit mode:

The title bar text is set to "Edit Account Transaction".

The Account Transaction ID text box is disabled and displays the previously saved value.

All other data controls are visible, enabled, and display the previously-saved values.

The OK button is visible and enabled as the default.

The Cancel button is visible and enabled as the default.

In Details mode:

The title bar text is set to "Account Transaction".
All data controls are disabled, read-only, and display the previously saved values.

The Close button is visible and enabled as the default.

Screen Elements

Unless otherwise stated below, all controls on the Account Transaction screen are visible and enabled when:

The screen is active.

The screen is displayed in Edit mode.

Unless otherwise stated below, all controls on the Account Transaction screen are visible and disabled when:

The screen is displayed in Details mode.

If one or more special conditions exist that affect a control on the Account Transaction screen, the condition(s) are documented for that specific control below.

Account Transaction ID text box

View the unique account transaction ID for the transaction in the Account Transaction ID text box.

This ID is generated by the system when new transaction is added from the Supplier Account screen.

The control is enabled when:

The control is always disabled.

Information in this control is read-only and cannot be changed. The value label displays in the inverse color of the screen.

Date calendar control

Select or enter the date in the Date calendar control.

The control is disabled when:

The transaction is included in an invoice.

The control defaults to blank (cleared).

The date selected or entered must be less than or equal to the current system date. If it is not, a standard error message (E0008) displays when the screen is processed.

Type drop-down list box

Select the type of the account transaction in the Type drop-down list box.

It will be filled with the Reference Dictionary values for Payment, Adjustment and Balance Forward the REBATEACCTTRANS category.

The type selected should not be a balance forward if a balance forward transaction exists or an invoice exists for the supplier. If it is, when the screen is processed the system displays the E0157 standard error message.

Invoice ID text box

Enter the invoice identification number of the account transaction in the Invoice ID text box.

The control will only accept entry of numeric digits.

A payment is recorded for a specific invoice amount. An adjustment is recorded against a specific invoice. Balance Forward is an opening balance and does not apply to any invoice.

If the Invoice ID control is not valued or is valued only with spaces and the Type is not Balance Forward, the system displays the E0070 standard error message.

If this control is valued and the Type is Balance Forward, the system displays the E0158 standard error message.

Amount masked edit box

Enter the amount of the account transaction in the Amount masked edit box.

The format is currency (###,###,###.##). The control will only accept entry of numeric digits, and decimals (.) with a place value of two. Dashes (-) may also be entered to account for negative amounts.

Positive entries are amounts owed to the state and negative entries are reductions in the amounts owed to the state. If the transaction is an invoice (A/R) the amount will be stored as positive. If the transaction is a payment remittance (Revenue/Cash) the amount will be stored as negative. If the transaction is an adjustment, the amount will be stored appropriately as positive or negative. An invoice can result in amounts owed to the state or amounts over billed/adjusted to the supplier.

Reference text box

Enter the supplier Benefit Number for the account transaction in the Reference text box.

It defaults to blank. The text box allows the entry of alphabetic, numeric, and special characters. Special characters are limited to the following: pound (#), ampersand (&), hyphen (-), comma (,), period (.), forward slash (/), and apostrophe (').

Remarks multi-line text box

Enter the remarks or comments for the account transaction in the Remarks multi-line text box.

OK button

Click the OK button to process the screen.

It is the default button for the screen, unless otherwise noted.

The control is visible and enabled when:

The screen is displayed in Add mode.

The screen is displayed in Edit mode.

It does not have a mnemonic. Its keyboard shortcut is the Enter key.

This button is only available when the screen is displayed in Add or Edit mode.

The Rebate Supplier Account screen displays when the button is clicked.

Cancel button

Click the Cancel button to close the screen without processing or saving data.

The control is visible and enabled when:

The screen is displayed in Add mode.

The screen is displayed in Edit mode.

It does not have a mnemonic. Its keyboard shortcut is the Esc (escape) key.

The Rebate Supplier Account screen displays when the button is clicked.

Close button

Click the Close button to close the screen.

The control is visible and enabled when:

The screen is displayed in Details mode.

It does not have a mnemonic. Its keyboard shortcut is the Esc (escape) key.

The Rebate Supplier Account screen displays when the button is clicked.

Processing

If data can be validated and saved on the screen, the following processes occur when the screen is processed:

A process to check for required controls as identified in the Data Map below is performed.
A process to check for valid entries as identified individually for each applicable control in Screen Elements above is performed.
A process to check for edits and cross edits as identified for each applicable control in Screen Elements above is performed.
If any checks or processes fail, a standard error message displays.

If no data can be validated and saved on the screen:

No cross edits are performed.
All values are considered legitimate.
No data is written to the database.

Data Map

The Data Map defines the values saved for all controls on the screen. If available, any additional notes or comments are displayed in the Notes column.

Control Label	Required	Table	Column	Notes
·	·	RebateAccountTransactoint	ACCTTRANID = Generated ID	·
·	·	RebateAccountTransactoint	SUPPLIERID = Selected Supplier	·
Date	X	RebateAccountTransactoint	TRANDT	·
Type	X	RebateAccountTransactoint	TRANTYPECD = Selected Transaction Type Code (Static values for REBATEACCTTRANS Ref category)	·
Invoice ID	·	RebateAccountTransactoint	INVOICEID	·
Amount	X	RebateAccountTransactoint	TRANAMT	·
Reference	·	RebateAccountTransactoint	TRANREFERENCE	·
Remarks	·	RebateAccountTransactoint	REMARKS	·

Software Version: 2.40.00