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The Appointment Notice (Output) can be generated to notify a client of an appointment that she is scheduled to attend. The appointment notice can be generated on demand, or it can be queued for generation at a later time.
An appointment notice can be produced: On demand at the time an appointment or appointments are scheduled; in batch for all appointment notices queued for later production; or on demand for a selected appointment or group education class enrollment from the Appointments screen in the Participant Folder, the Appointments for Today view of the Participant Folder, or the View Appointments for Date screen.
Merged fields within the letter text are represented in this document by descriptive text within square brackets ([ ]). Each merged field will print as its literal value, except where noted.
This section describes the data elements that print on the system output. Because of space constraints, the layout may be slightly different and/or all characters may not print within the space allotted.
Origin of Data Element
The value will be taken from ServiceSite.ServiceSiteName.
Format
The value will print as its literal value.
Origin of Data Element
The value will be taken from ServiceSite.Address.
Format
The value will print as its literal value.
Origin of Data Element
The value will be taken from ServiceSite.City.
Format
The value will print as its literal value.
Origin of Data Element
This value is taken from the state code defined in the system registry.
Format
The value will print as its literal value.
Origin of Data Element
The value will be taken from the ServiceSite.ZIPcode.
Format
The value will print in #####-#### format.
Origin of Data Element
The value will be taken from the Member.FirstName.
Format
The value will print as its literal value.
Origin of Data Element
The value will be taken from the Member.LastName.
Format
The value will print as its literal value.
Origin of Data Element
The value will be taken from the Member.StateWICID.
Format
The value will print as its literal value.
Origin of Data Element
The value will be taken from the Household.MailAddress.
Format
The value will print as its literal value.
Origin of Data Element
The value will be taken from the Household.MailCity.
Format
The value will print as its literal value.
Origin of Data Element
The value will be taken from the Household.MailState.
Format
The value will print as its literal value.
Origin of Data Element
The value will be taken from the Household.MailZIP.
Format
The value will print in #####-#### format.
Origin of Data Element
The source of this value will be the current system date.
Format
The value will print in {textual month} {day}, {year} format.
Origin of Data Element
The value will be taken from the AppointmentType descriptions.
Format
The value will print as its literal value.
Origin of Data Element
The value will be taken from the Appointment.AppointmentDate.
Format
The value will print in {textual name of day of week}, {textual month} {day}, {year} format.
Origin of Data Element
The value will be taken from the Appointment.AppointmentTime.
Format
The value will print in HH:MM {AM/PM} format.
Origin of Data Element
The value will be taken from the Agency.Telephone.
Format
The value will print in the format ###-###-####.
An appointment notice document will be generated for the appointment(s) scheduled by the system or selected from the Appointments tab of the Participant Folder, or from the View Appointments for Date screen.
An appointment notice document will be generated for appointments with an appointment date equal to or greater than the current system date.
An appointment notice document will be generated for appointments with the Appointment-Queued-Appointment-Notice-Flag set.
The appointment notice documents will print in alphabetical order by last name and first name.
A page will be generated for each appointment included in the document production.
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Software Version: 2.40.00