Scanned Documents

Contents ShowHide

The Scanned Documents screen is used to view scanned documents for a client.

Scanned Documents screen

Screen Access

Display the Scan Document screen > Click the OK button.
Display the Participant Folder screen for a client > On the Document Imaging menu, select the View Scanned Document menu option.

Interface Initialization

Upon initial display of the screen, the following occurs:

The title bar text will be set to "Scanned Documents - {Member.STATEWICID}".
The Scanned Documents data grid will display all documents for the selected participant from the Member Image table in Date/Time order.
No document will be initially selected.
The View Document button is visible and enabled.
The Reassign Document(s) button is visible and disabled.
The Delete Document(s) button is visible and disabled.

The Close button is visible and enabled as the default.

Screen Elements

Unless otherwise stated below, all controls on the Scanned Documents screen are visible and enabled when:

The screen is active.

If one or more special conditions exist that affect a control on the Scanned Documents screen, the condition(s) are documented for that specific control below.

Scanned Documents data grid

View the information in the Scanned Documents data grid.

This data grid displays a summary for each document scanned for the client. There is no visible title text for the data grid. The data grid is read-only. Select a record in this data grid and click the buttons on the screen to perform additional functions.

The data grid consists of the following control(s):

Comments column

This column displays the additional comments for each record displayed within the data grid.

The title of the column is set to "Comments". The information displayed within the column is read-only.

Date/Time Scanned column

This column displays the date and time the document was scanned for each record displayed within the data grid.

The title of the column is set to "Date/Time Scanned". The information displayed within the column is read-only.

View Document button

Click the View Document button to display the scanned document image in a separate screen.

The screen used to view the document will vary depending on the scanned document's file format. The system will detect the type of document based on the file extension.

The control is enabled when:

A record is selected in the data grid.

It has a mnemonic of "V".

Upon selection of the View Document button, the selected document is displayed as a PDF in the Adobe Acrobat Reader screen. Note that the DocumentImaging.View permission is required, but validated upon entering View Scanned Documents function.

Reassign Document(s) button

This button is used for additional functions on the Scanned Documents screen in the Clinic application. In the Central Administrative Site and State Office applications, this button is always disabled.

Delete Document(s) button

Close button

Click the Close button to close the screen.

It does not have a mnemonic. Its keyboard shortcut is the Esc (escape) key.

The Participant Folder screen displays when the button is clicked.

Processing

If data can be validated and saved on the screen, the following processes occur when the screen is processed:

A process to check for required controls as identified in the Data Map below is performed.
A process to check for valid entries as identified individually for each applicable control in Screen Elements above is performed.
A process to check for edits and cross edits as identified for each applicable control in Screen Elements above is performed.
If any checks or processes fail, a standard error message displays.

If no data can be validated and saved on the screen:

No cross edits are performed.
All values are considered legitimate.
No data is written to the database.

Data Map

The Data Map defines the values saved for all controls on the screen. If available, any additional notes or comments are displayed in the Notes column.

Control Label	Required	Table	Column	Notes
·	·	·	·	·
·	·	·	·	·
·	·	·	·	·
·	·	·	·	·
·	·	·	·	·

Software Version: 2.40.00