SPIRIT WIC Templates

For client installations, the SPIRIT WIC application uses the {drive letter}:\Users\Public\CSC\WIC\ folder for client installations.

• Client folder:

• {drive letter}:\Users\Public\CSC\WIC\

Users can place state-specific, customized templates in the Templates\ folder.

• Client folder:

• {drive letter}:\Users\Public\CSC\WIC\Templates\

Problem (Documented in SPI-711):

State Office staff customized templates for their state. When a new SPIRIT version was delivered and installed, the templates in the Templates\ folder would be replaced by the new software build. As a result, changes made to templates by State Office staff were overwritten and/or lost.

Solution (Delivered in Release 1.38)

For client installations, a new TemplatesBase\ folder was created. When a new release is installed, templates are delivered to the new TemplatesBase\ folder.

Post-Delivery Instructions

Whenever a new release is delivered and installed, State Office staff must manually move any new templates delivered with the new software build from the new TemplatesBase\ folder to the working Templates\ folder.

For client installations, newly-delivered templates must be copied from the installation folder to the working folder.

• From folder:

• {drive letter}:\Users\Public\CSC\WIC\TemplatesBase\

• To folder:

• {drive letter}:\Users\Public\CSC\WIC\Templates\

Customizing Templates

If State Office staff need to customize a template in the SPIRIT WIC application, additional steps are required. These steps are documented below.

To customize a template for your state, complete the following steps:

1.        Open the template requiring modification for your state.

2.        Update the template as necessary.

3.        Save the template.

4.        Send the updated template file to a member of your state's IT staff.

To delete a field from a template for your state, complete the following steps:

1.        Open the template requiring modification for your state.

2.        Select the field to delete. (If the field is preceded by a header, you can select the header as well.)

3.        Delete the content.

4.        Save the template.

5.        Send the updated template file to a member of your state's IT staff.

Templates can be modified outside of the SPIRIT WIC system. The fields and headings can be ordered and formatted per each state's preference; however, once a Mail Merge field is removed from the template and the template is saved, the deleted Mail Merge field cannot be added back to the template at a later time.

Distributing Templates

To distribute the template updates to all workstations across the state, additional steps are required by IT staff. These steps are documented below.

To distribute the customized template to all workstations across the state, IT staff complete the following steps:

1.        Copy and paste the updated template into the {drive letter}:\Program Files\Covansys Inc. - BPDS\WIC\ClientUpdate\Update\ folder on the server.

2.        Open the UpdateManifest.xml file located in the {drive letter}:\Program Files\Covansys Inc. - BPDS\WIC\ClientUpdate\Update\ folder on the server.

3.        Update the following information in the UpdateManifest.xml file:

• Size

• LocalFileName

• LastUpdatedOn

As an example, the UpdateManifest.xml for the CertNotice.doc template file contains the following information:

<ApplicationFile>

<Size>12288</Size>

<LocalFileName>Templates\CertNotice.doc</LocalFileName>

<ServerFileName>CertNotice.doc</ServerFileName>

<LastUpdatedOn>2009-10-07T10:31:32.0000000-05:00</LastUpdatedOn>

</ApplicationFile>

4.        Once these changes are made to the UpdateManifest.xml, the template will be overwritten on all client workstations across the state automatically.