Direct Shipment Item Redemption

Contents ShowHide

The Direct Shipment Item Redemption screen is used to edit the paid amount and the paid date for direct shipment items.

Direct Shipment Item Redemption screen

Screen Access

Display the Vendor List screen > On the Activities menu, select Manage Direct Shipment Item Redemption.

Interface Initialization

Upon initial display of the screen, the following occurs:

The title bar text is set to "Direct Shipment Item Redemption".

The From calendar control in the Issue Date group box is enabled and defaults to 30 days prior to the current system date.
The To calendar control in the Issue Date group box is enabled and defaults to the current system date.

All other data controls are enabled and blank.

The Search button is visible and enabled as the default.

The Clear button is visible and enabled as the default.

The Export to Excel button is visible and enabled as the default.

The OK button is visible and enabled as the default.

The Cancel button is visible and enabled as the default.

Screen Elements

Unless otherwise stated below, all controls on the Direct Shipment Item Redemption screen are visible and disabled when:

The screen is active.

If one or more special conditions exist that affect a control on the Direct Shipment Item Redemption screen, the condition(s) are documented for that specific control below.

State WIC ID text box

Enter the participant's state WIC identification number as search criteria in the State WIC ID text box.

The text box allows the entry of numeric characters only. The maximum number of characters that can be entered in the text box is eight (8) characters. A partial entry is allowed; however, if less than the maximum number of characters is entered, the text box is padded with preceding zeros when focus is removed from the control.

Household ID text box

Enter the participant's household identification number as search criteria in the Household ID text box.

Benefit Number text box

Enter the partial or complete benefit number from a single benefit as search criteria in the Benefit Number text box.

Issue Date group box

Complete the information in the Issue Date group box.

This group box includes controls that allow you to filter the results displayed in the data grid to include only items that were issued between the specified dates. The title text of the group box is set to "Issue Date". The following controls are included in the group box:

From calendar control

Select or enter the date starting the date range in this calendar control.

To calendar control

Select or enter the date ending the date range in this calendar control.

The From date entered must be less than or equal to the To date. If it is not, a standard error message (E0047) displays when the screen is processed.

The date selected or entered must be less than the current system date. If it is not, a standard error message (E0009) displays when the screen is processed.

Paid Date group box

Complete the information in the Paid Date group box.

This group box includes controls that allow you to specify the paid date range. The title text of the group box is set to "Paid Date". The following controls are included in the group box:

From calendar control

Select or enter the date starting the date range in this calendar control.

To calendar control

Select or enter the date ending the date range in this calendar control.

The From date entered must be less than or equal to the To date. If it is not, a standard error message (E0047) displays when the screen is processed.

The date selected or entered must be less than the current system date. If it is not, a standard error message (E0009) displays when the screen is processed.

Only Show Paid Amounts of Zerocheck box

Select the Only Show Paid Amounts of Zero check box to indicate the search should return only records with a paid amount of zero.

Include Items without a Paid Date check box

Select the Include Items without a Paid Date check box to indicate the search results should return records without a paid date.

The control is disabled when:

The From or To calendar control is populated in the Paid Date group box.

Food Distribution Item drop-down list box

Select the food distribution item on which to search in the Food Distribution Item drop-down list box.

Search button

Click the Search button to perform a search and filter the results displayed in the data grid based on the filter criteria specified.

When Search is clicked, the data grid refreshes and displays results that match the specified filter criteria.

It has a mnemonic of "S".

If no records can be found to match the specified search criteria, a standard error message (E0050) displays when the Search button is clicked.

If no information was entered for the search criteria and the Search button is clicked, the system displays the E0328 standard error message.

Clear button

Click the Clear button to clear and/or reset the search information.

It has a mnemonic of "C".

Direct Shipment Items data grid

View or update the information in the Direct Shipment Items editable data grid.

This editable data grid contains each direct shipment item that matches the specified search criteria. The title text of the editable data grid is set to "Direct Shipment Items". The editable data grid contains a row for each direct shipment item. It can be sorted by clicking the column headers. It is initially sorted by State WIC ID.

The data grid consists of the following control(s):

State WIC ID column

This column displays the state WIC identification number for each participant record displayed within the data grid.

The title of the column is set to "State WIC ID". The information displayed within the column is read-only.